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Supply Chain & Retail Solutions user guide

Purchase orders dataset

Purchase orders dataset for the Markdown & Promotions module, tracking ordered, delivered, and receipted units per product and location.

The Purchase orders dataset tracks supplier orders, including ordered, delivered, and receipted units per product and location. It represents incoming supply used to project future availability.

Purpose

The Markdown & Promotions module uses the Purchase orders dataset to:

  • Represent incoming supply from suppliers
  • Track order progress from placement through receipt
  • Support availability projections for markdown and promotion decisions

Required fields

FieldDescriptionTypeUseNotes
order_numberPurchase order number.stringApplication / PresalesRequired. Primary key.
product_idUnique identifier for the product SKU.stringApplication / PresalesRequired. Primary key. Foreign key to product.
actual_departure_atTimestamp when the order actually departed the supplier.timestampApplication / PresalesOptional.
created_atTimestamp when the record was created.timestampApplicationOptional.
delivered_unitsNumber of units delivered against the order.integerApplication / PresalesOptional.
expected_departure_atTimestamp when the order was expected to depart the supplier.timestampApplication / PresalesOptional.
location_idUnique identifier for the store or location.stringApplication / PresalesRequired. Foreign key to location.
order_due_date_atDate the order is due to be received.timestampApplication / PresalesRequired.
ordered_atTimestamp when the order was placed.timestampApplication / PresalesRequired.
ordered_unitsNumber of units ordered.integerApplication / PresalesRequired.
purchase_order_idSource-system identifier for the purchase order.stringApplication / PresalesOptional.
receipt_dateDate the order was received.dateApplication / PresalesOptional.
receipted_unitsNumber of units receipted into stock.integerApplication / PresalesOptional.
statusCurrent status of the purchase order.stringApplication / PresalesOptional.
updated_atTimestamp when the record was last updated.timestampApplicationOptional.

Usage notes

  • Product and location identifiers must align with the Products and Locations datasets.
  • Units should use the same unit of measure as related datasets.

Why this dataset matters

Incoming supply affects future availability, which informs whether products are candidates for clearance or promotion.

  • Purpose
  • Required fields
  • Usage notes
  • Why this dataset matters

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